MINUTES OF THE PARISH COUNCIL MEETING HELD ON 29th APRIL 2009

MINUTES OF THE MEETING OF THE HOLBROOK PARISH COUNCIL HELD AT THE “ARKWRIGHT” PARISH HALL ON WEDNESDAY 29th APRIL 2009 AT 7.15.p.m.

PRESENT: - Councillors Bott Hall
Massey (Chairman) Ms. Morral
Rhodes Mrs. Smith,
Councillor E. Lancashire (D.C.C.)

APOLOGIES:- Councillors Biggin, Mrs. Bott, Hunt and Murfin & Mrs. J. Gemmell (A.V.B.C.)

Declarations of Interest :- None

OPEN FORUM:- A letter from the Parish Plan Steering Group was read – official launch of activities was in June 2008 at the Village Fete. Details of a draft plan will be presented at a community meeting on Saturday 9 May at 11.a.m. at the “Arkwright” Parish Hall to which the Parish Council was invited. Several parishioners expressed concern about the time-table, involvement of the pre-school and temporary accommodation when the new Village Hall is built. The Chairman explained that we have been waiting to hear from the D.C.C. since a meeting in January and despite several e-mails they have not come back to us regarding land access issues, therefore, no time-table etc. can be given at the present time. He explained in detail the history of the project and the current situation.

The Minutes of the previous meeting were accepted as a true record.

MATTERS ARISING

2009/4/1 Proposed Trust for New Parish Hall:- Nothing further to report other than in the Open Forum.

2009/4/2 Mellors Lane Playing Field:- Football pitch not marked out yet as goal posts and nets need to be purchased. The Clerk had obtained a catalogue from Glasdon for shelters etc. which she had passed to Councillor Biggin. 3 Tenders for shelters need to be obtained, grant monies may be available and planning consent will be needed.

2009/4/3 Bus Shelter:- The mirror and brackets have been removed from the shelter on Belper Road. Councillor Bott to deal with. The D.C.C. has confirmed a cantilever shelter could be erected on Town Street near to the junction with Church Street – Councillors Biggin and Bott to follow up.

2009/4/4 Traffic Action Plan :- – An excellent meeting had been held with Mr. Peter Leigh from the D.C.C. He had been impressed with the work that had gone into the report. One or two suggestions were not possible owing to national regulations but he agreed to look at the report and give a considered response. All present had found the meeting with someone who knew the rules very helpful.
2009/4/5 Killis Lane :- Signatures still being obtained.

2009/4/6 Noticeboard – Alfreton Road, Coxbench:- Councillor Rhodes had provided and put a board in the bus shelter near to the Fox Hounds – he will move it to the one near to Coxbench Hall Nursing Home. Thanks were expressed to Councillor Rhodes for his help.
Action - Councillor Rhodes
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2009/4/7 Village Activities:- Clerk to talk to Mary Smith, chairperson of the Village Fete Committee re supply of toilets for the fete. Next village walk 11th July. Action – The Clerk

2009/4/8 Potterell Charity:- Central heating boiler not working - to be repaired.

2009/4/10 Makeney Road – manhole cover:- repaired but has moved again during heavy rain.
2009/4/12 Village Calendar – moving on.

2009/4/13 Common Land – to be reviewed at the September meeting.

2009/4/14 Makeney Road Footway Extension and Improvement to Junction – Councillors Biggin, Bott and the Clerk met on site with Messrs. C. Allwood and P. Leigh of the D.C.C. and expressed the concerns of the Parish Council regarding the proposed footway extension. This was followed up by letter following consultation with the Parish Councillors. Despite our efforts the work is in progress and it was agreed to Minute the concerns of the Council that it is taking place. The D.C.C. has agreed to grade the embankment behind the pavement and clear the undergrowth. It was agreed to ask the D.C.C. to retain the stone kerbstones at the Duffield depot for future use in Holbrook. It was agreed to supply daffodil bulbs to the Parish Plan team for planting in the autumn. Action – The Clerk

2009/4/14 New Play Area – Agreed the Parish Plan group look into the possibility of land within the parish for a new play area. Also that they consider identifying all green areas in the parish for possible planning designation.

2009/4/15 Audit – Accounts had been prepared by the Clerk, agreed by the Chairman, for the audit on 20 July. The necessary notices will be posted on 8 June as designated. The accounts were approved and the Statement of Accounts signed by the Chairman. The Annual governance statement was also approved and signed by the Chairman. As our Internal Auditor has recently left the area a replacement needs to be found.
Action - Chairman
8. NEW ACCOUNTS FOR PAYMENT (agreed)

The Accounts Book and Bank Statements were available for inspection.
Notification had been received that the Precept of Ł11,204.50 had been paid into our Bank Account

1. Holbrook P.C.C. (Ground Rent for A.P.H.) Ł 5.00
2. D.C.C. (Interim payment of 50% for bus shelter) Ł2,704.13
3. A.V.B.C. (50% of Parish Warden costs to 31 March 2009) Ł1,275. 30
4. D.A.L.C. (Subscription) Ł 376. 61
5. Mrs. G. Briggs (Salary + expenses) Ł 659. 38
6. CC Ltd (Parish Council and Village Hall Insurance) Ł1,768. 36

9. NEW PLANNING APPLICATIONS

1. 2 storey extension to replace existing and conversion of loft to bedroom with en-suite incl. dormer
window – 125 Belper Road, Bargate - permitted.
2. Creation of dropped kerb to create access at 38, Belper Road, Holbrook –permitted
3. Renewal and relaying of pathways within Churchyard to provide disabled access – St. Michaels
Church, Holbrook - permitted.
4. Create vehicular access at rear of 8, Town Street, Holbrook – withdrawn

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5. French doors/windows along with a fabricated steel, glass floor balcony to the rear – 47, Town
Street – permitted
6. Fell Horse Chestnut tree at 8, Town Street, Holbrook – no comments – permitted
7. Fell 3 trees Holbrook C of E School, Moorside Lane – no comments.
8. Proposed erection of 1 timber storage shed, 2.4m high chain link security fencing and pedestrian
Gates etc. Holbrook Centre for Autism, Portway, Holbrook – no comments.
9. Single storey extension to rear of house and loft conversion forming 2 dormer windows – 129
Belper Road, Bargate – no comments.


10. NEW CORRESPONDENCE
1. Copy e-mail etc. supplied by Councillor Bull re Strategic Housing Land Availability Assessment (SHLAA).
2. E-mail from A.V.B.C. re Parish Councillors need to keep register of interests up to date. Agreed to remind Councillors at each meeting when declarations of interest are made.
3. Notification from D.C.C. of temporary closure of Mellors Lane from 5 – 15 May. Notices posted on the parish noticeboards.
4. E-mail response from A.V.B.C. confirming grit bins will be checked and replenished.
5. Letter from Judy Mallaber MP – damage caused by horses on the highway – copy in the circulation folder.
6. D.C.C. letter – Rights of Way Minor Maintenance Scheme 2008/09 – nil return.
7. Acknowledgment of donation from The Drop Inn
8. Acknowledgment of donation from Rainbows Children’s Hospice
9. Acknowledgment of donation from Derbyshire Children’s Holiday Centre.
10. E-mail reminder of questionnaire “Issues and Ideas The Future of Amber Valley” – decided not to complete.
11. E-mail re Calor Derbyshire of the Year competition

11. ANY OTHER BUSINESS

1. Mellors Lane Playing Field – rusty barbed wire fence needs replacing with plain wire.
Councillor Bott to find out costs etc. Action Councillor Bott
2. Flooding has occurred at the top of Shaw Lane – possibility of drainage pipe into the adjacent
Field blocked again.
3. Wash basin dumped over the wall in “Gorsey Piece” removed by A.V.B.C. after persuasion by
Councillor Biggin.


The meeting closed at 9.45p.m.







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HOLBROOK PARISH COUNCIL
Chairman:- R.A. Massey Clerk:- Mrs.G. Briggs
73, Belper Road,
Bargate,
Belper, DE56 0SU

The Annual General Meeting of the Parish Council will be held on Wednesday 20 May 2009 at 7.15.p.m. at the “Arkwright” Parish Hall.
AGENDA
1. Election of Chairman
2. Election of Vice-chairman
3. Election of representatives on the following committees:-
a) “Arkwright” Parish Hall Management Committee
b) Finance Sub-committee
c) Playing Field Safety Committee
d) Potterell Charity
e) Amber Valley Police Consultative Committee
f) Parish Tree Warden
g) Footpath Warden
h) Supervisor of Parish Warden

The above meeting will be followed at approximately 7.45.p.m. by the Annual Parish Meeting

AGENDA
1. Apologies for absence
2. Minutes of the previous Annual Meeting
3. Annual Report
4. Statement of Accounts for year ended 31 March 2009

The above meeting will be followed at approximately 8.00.p.m. by the Parish Council meeting.

AGENDA

1. Open Forum including report from Parish plan Steering Group
2. Apologies
3. Declarations of Interest
4. Minutes of the previous Parish Council Meeting
5. Matters Arising:-

a) New Village Hall Trust
b) Play Area – Mellors Lane
c) Bus Shelters
d) Traffic Action Plan
e) Killis Lane

6. Potterell Charity
7. Village Activities
8. Village Calendar
9. New Accounts for Payment
10. New Planning Applications
11. New Correspondence
12. Any Other Business
13. Date of next meeting 17th June 2009

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Clerk